PEO Services

YourSource offers a variety of core services to enhance or replace your companies current programs which can be costly and inefficient.  Here is an example of some of the things we can do for you:

401(k) Services

In today’s competitive employment marketplace, a retirement savings plan in your benefits package gives your company an edge to attract and retain quality employees. Qualified pension plans offer employees a variety of investment choices while providing outstanding benefits to you and your company.

Enrolling in these plans is easy. YourSource provides a licensed financial planner who will design an individual portfolio that is specifically tailored for you and your employees. Most 401(k) plans offer between 7 and 12 fund options. Our 401(k) has over 50 funds to choose from to maximize your investment options.

Want to make choosing your investment options even simpler? You can simplify your investment choices by choosing ONE Lifestyle option. All you have to do is read about the five different options (AGGRESSIVE FUND, GROWTH FUND, BALANCED FUND, MODERATE FUND, AND CONSERVATIVE FUND), choose the one that matches your approach and the level of risk you’re comfortable with, and we’ll do the rest. It’s that simple!

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Payroll and Tax Administration

How payroll works at YourSource:

Payroll with YourSource is quite simple. We provide a worksheet that allows you to input the hours, commissions, and bonuses of your work-site employees. You can return that information via:

Option 1: Phone
Option 2: Fax
Option 3: PC   
Option 4: E-mail
Option 5: Time & Attendance

Once YourSource has received the information we administer payroll as opposed to processing payroll. Once your payroll is input into our system, we fax over a check register, which is a report that shows a “mirror image” of the employees check stub. We do this as a measure of checks-and-balances. This allows you to have the opportunity to verify that everything appears correctly and provides a window for you to make any last minute changes. This procedure has proven to eliminate potential mistakes and prevents unnecessary issues. YourSource services include:  

  • Execution and Processing of payroll checks:
  • Pay rate and hours clearly displayed 
  • Clear descriptions of earnings and deductions
  • Current and year-to-date tax information
  • Custom messages that can be printed on the checks
  • Security checks to curb fraud
  • Tracking vacation and sick time (Accumulators) 
  • Initiating direct deposit transactions
  • Accumulating amounts for savings and defined contribution plans
  • Processing management reports
  • Paying garnishments (Friend of the Court)
  • Compiling and simplifying invoices
  • Electronic filing of quarterly and annual payroll taxes (EFTPS)
  • Generation, filing, and mailing of W-2’s and W-3’s
  • Filing 941 Forms (Quarterly Return)
  • Filing 940 Forms (Annual Return)
  • Filing State unemployment tax returns
  • Reconciling checks
  • Depositing other state and local tax obligations
  • Processing tax liens
  • Responding to employment and wage verifications
  • Storing employee files and records
  • Proper file maintenance (employment, workers’ compensation, medical, and immigration)
  • Direct Deposit  

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Human Resources Management

Employee Handbook
 YourSource realizes that company guidelines’ range from industry to industry and even from company to company. That is why our employee handbook is designed specifically for each client to accommodate the most relaxed and the most rigid company guidelines and procedures. Employee handbooks provide written documentation of what is expected of the employee. Many times these expectations are discussed verbally with the employee when they start their position.

With the YourSource employee handbook you are able to document your expectations, rules, and procedures so you have a common understanding with the employee. The YourSource employee handbook also provides a basis for disciplinary action or even termination if these guidelines have not been met. Documentation transfers into reduced liability for unemployment claims, and potential labor disputes. The YourSource employee handbook is also reviewed on an annual basis to ensure compliance with the ever-changing labor laws and regulations that govern employers.

Forms
 In conjunction with the employee handbook YourSource also provides the following client forms to assist with documentation:

  • Applications

  • Absence Notices

  • Employee Warning Notices

  • Employee Change Form (Manager)

  • Employee Change Form (Employee)

  • First Report of Occupational Injury

  • Performance Appraisal

  • Direct Deposit Form

  • Payroll Change Notice

  • Exit Interview  

Recordkeeping
 YourSource maintains employee files with immigration I-9 forms, personnel records, W-4’s, health applications, payroll records, overtime compliance, job applications, terminations, as well as assuming the burden of proof for the recordkeeping, documentation, and explanation of employment files. The time and cost of these tasks can greatly be reduced, or even eliminated, with YourSource.

Labor Law Compliance
 By becoming co-employers, YourSource fundamentally alters the relationship between clients and the client’s employees (often referred to as work-site employees). YourSource assumes substantial liability in undertaking human resource functions on behalf of the client. Work-site employees are provided with coverage under the entire spectrum of employment laws and regulations. YourSource also becomes responsible, and liable, for keeping abreast of the ever-changing city, state, and federal laws and regulations.

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Workers Compensation

The advent of workers’ compensation insurance in the United States started in the early 1900’s. In today’s litigious society, workers’ compensation insurance protects the employer from litigation, in the event of a claim, occurring during the scope of an employee’s job. Workers’ compensation is the exclusive remedy for an on the job accident, sickness, disability, or death. 

YourSource is an expert at purchasing and administering workers’ compensation. Insurance carriers offer us discounts because we limit paperwork and are proactive in safety and fraud detection as well as assisting in the management and direction of care. With YourSource, clients no longer have workers’ comp audits or down payments. The billing system is such that the premiums are built into the pay periods. Workers’ compensation is included as one of the statutory requirements that we provide our employees.

Health & Safety
 At YourSource we provide our clients with the needed expertise in complying with health & safety regulations and in controlling costs through risk management and proactive safety engineering of the workplace. YourSource has a strong safety department to help our clients deal with the regulations of the Occupational Safety and Health Administration, government compliance, and loss control. These services can result in better employee morale and productivity, as well as greater profits for the client. 

Most companies cannot afford to hire a consultant or an in-house safety expert. YourSource can send safety engineers to client sites to perform job safety analyses and safety audits, National Fire Protection Association (NFPA), and Occupational Safety and Health Administration (OSHA) regulations assistance and interpretations, accident investigations with fault-free-analysis, and all required and recommended training.

Through the implementation of our solid safety program, training engineering, and follow-up visits, YourSource is able to reduce the number and severity of accidents. Although the day-to-day existence in the workplace is not an exact science, the client should implement a zero tolerance mode for dangerous behavior in the work environment.

Because of our pooled purchasing power and active workers' compensation claim management, Your Source is able to offer competitive workers' compensation insurance. Your Source’s Human Resource Consultants work closely with our clients to develop risk and safety programs to minimize exposure to workers' compensation claims. There is no upfront premium payment, nor year end audit. 

  • Immediate Cost Savings --- Your Source's volume of business allows for "economies of scale" which are immediately passed on to our clients. Many clients realize an immediate cash savings in the thousands of dollars.

  • Increased Coverage Levels --- Your Source's worker's compensation program provides its clients with higher limits of protection. Rather than simply providing the minimum required limits, Your Source's clients are covered up to a million dollars.

  • No Down Payments --- Workers' Compensation coverage generally requires down payments, which often are cost prohibitive to the small business owner. Your Source clients realize an immediate cash flow advantage as Your Source requires no down payments.

  • Certificates of Insurance --- Certificates of Insurance issued within 24 hours of request.

  • Claims Administration --- Efficient claims processing from the initial First Report of Injury through billing and follow-up, saving our clients time and hassles.  

 

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Unemployment Administration

YourSource actively manages all state unemployment insurance (SUI) claims while small employers often lack the expertise and the time to fight a non-deserving claim. Few employers realize how their bottom line is affected by letting their rate increase haphazardly. We have met many business owners who are very particular about where every dime goes, yet they are paying an extra 2%-3% of payroll in SUI because they were not aware of how the system works. When a company has a poor SUI rate due to negligence, it can take three to five years to have it reduced. When a company hires YourSource, it no longer has a SUI rate. Instead, it benefits from our existing, professionally managed rate. The YourSource Unemployment Compensation Management service has helped lower employers’ unemployment insurance tax rates. With so great a potential for savings, it makes sense to take a closer look at how YourSource can help manage unemployment costs. Unemployment Administration Services include:

  • Reviewing employment policies and procedures 

  • Conducting workshops and seminars on hiring and termination practices

  • Providing pre-separation counseling
  • Attending claims hearings and participating to the full extent allowed by law
  • Scrutinizing all claims to catch such errors as duplicate charges and overpayments

  • Checking accuracy of weekly benefit rates and claims duration

  • Investigating and filing claim forms

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Employee Benefits

Health - YourSource uses its knowledge of the health insurance market to procure health benefits that meet your requirements. Because we are constantly shopping the market, YourSource will keep you abreast of opportunities as they arise in the ever-changing insurance market. 

Studies have demonstrated that most employees prefer the opportunities and friendly atmosphere of working for a smaller company, but they tend to compromise this preference with a desire for the comprehensive health and benefit packages of Fortune 500 companies. YourSource allows the small employer to compete on a level field by providing comprehensive, cost-effective, solutions to meet the needs of its employees.

Dental - The YourSource dental health plans are designed to meet your employees’ needs by concentrating on preventative dental health care. Not only does this improve the employee’s dental health by being proactive before major dental work develops, but it also lowers lost time at work. Benefits of the YourSource dental plan includes:

  • Accessible Dental Network

  • High Levels of Benefit Coverage

  • No Claim Forms

  • No Deductibles

  • No Annual Maximums

  • 100% Coverage on Preventative and Diagnostic Services

  • No Waiting Periods

Life Insurance - YourSource employees can protect their families when they receive life insurance that can be provided to all employees. There is also the availability for individual policies that can be purchased in 10,000 increments. Upon enrollment, employees may elect to take advantage of cost-effective coverage to provide for their families in the event of an unfortunate death.

Vision - With competitive optical coverage, and rates, YourSource is able to offer your employees a vast selection of coverage. As a YourSource client you can provide the employees with quality optical insurance preventing high out-of-pocket expenses. 

Employees will now have access to VSP (Vision Service Plan) that has the largest network in the nation providing employees with unmatchable convenience and flexibility.

Long-term and Short-term Disability - We all tend to take things for granted. For too many of us, this includes our ability to earn an income. We insure our lives, our homes, our automobiles, but we often forget the asset that supports many of these things: our wages!

By providing employees with long-term and short-term disability you are not only offering a safeguard to the employees, but you are also minimizing the potential risk of fraudulent workers’ compensation claims that can cost the company thousands.

Pre-Paid Legal - Preventative Legal Services

Unlimited telephone consultations for personal or business questions

  • Letter/phone call plus 2 business letters or calls per year
  • Legal document (up to 10 pages) plus 1 business document per year
  • Will preparation and updates (Trust preparation available at a 25% discount)

Motor Vehicle Legal Services - Representation for moving traffic violations

Representation for certain motor vehicle related criminal charges
Up to 2.5 hours for help with:

  • Drivers license assistance

  • Personal Injury/Property Damage collection assistance of $2,000 or less

Trial Defense Services

Your provider attorney will assist in the defense of civil suits and job-related criminal charges. Up to 75 hours of assistance the first membership year, which includes 57.5 hours of trial time and 17.5 hours of pre-trial time. 

IRS Audit Legal Services

Scheduled benefits up to 50 hours of professional services from your Provider Attorney, including 3.5 hours of pre-trial time. Coverage includes the return due on April 15th of the first membership year.

Other Legal Services

Any other legal services not otherwise covered by the membership are available at a 25 % discount from the Provider Attorney’s standard or corporate hourly rate.

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Flex Spending Accounts

The YourSource cafeteria plan or “Flex Spending Account” enables an employee to redirect a portion of their salary into two specific types of expenses: Dependant care (DDC) and un-reimbursed medical (URM) expenses. A cafeteria plan gives the employees an opportunity to pay for any medical expenses or childcare that have not already been paid by you, the employer. These expenses will be deducted from their paycheck before their earnings are taxed.

Prior to the beginning of each plan year, an employee will elect a specific dollar amount for each type of expense, which will be redirected from their salary. Dependent care expenses may not be paid from an un-reimbursed medical expense account and vice versa.

Redirecting part of an employee’s salary into a flexible spending account(s) means that their taxable income will be calculated after the elected amounts for dependant care and/or un-reimbursed medical expenses are deducted from their salary. They will not have to pay federal income tax, Social Security tax, and/or state income tax on the elected amounts.

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